Meeting Mate – Instant Meeting Information on Connection
Meeting Mate is a simple, on-premise delivery system that provides meeting agendas, documents, and supporting information directly to attendees’ phones the moment they connect.
There are no apps to download, no QR codes to scan, no passwords, and no confusion. Attendees simply join the “Meeting Mate” Wi-Fi, and the content appears instantly.
How It Works
- Attendee joins the “Meeting Mate” Wi-Fi network
- One tap — no password required
- Agenda, documents, PDFs, and notes load immediately on their device
Everything is delivered locally from a small router placed in the meeting room. It works with any phone, tablet, or laptop and requires no technical setup by the user.
Where It Can Be Used
Meeting Mate can be deployed in real-world settings where reliability matters, including:
- Council meetings
- Committees and boards
- Corporate meeting rooms
- Workshops and training sessions
- Event venues
It’s already proven in production environments.
What You Can Deliver
- Agendas & minutes
- Questions & quizzes
- Documents and PDFs
- Presentation materials
- Schedules
- Speaker or attendee notes
- Follow-up information
Why Use Meeting Mate
Eliminate confusion
No more paper agendas, outdated versions, or “Can you send that to me?” during the meeting.
Works without apps or IT complications
No App Store, Play Store, updates, logins, or passwords.
Zero friction for attendees
People arrive, tap once, and everything they need is already there.
Keeps meetings on track
Everyone is looking at the same documents at the same time.
Professional, modern experience
First impressions matter. Meeting Mate shows your organisation is organised, prepared, and using smart technology.
Friendlier to the environment
Eliminates document printing, especially the large numbers required for big meetings.
What You Gain
A smoother meeting experience
Attendees don’t need help or instructions — they just connect and the content appears.
Reduced administrative work
No more printing, emailing, or chasing updated versions.
A consistent information delivery system
Every meeting, every room, every attendee — always the same simple process.
Better engagement
People spend less time searching and more time participating.